Office Administrative Assistant Jobs in Canada

Office Administrative Assistant Jobs in Canada

Udam Immigration Services Ltd., one of the leading businesses in Edmonton, Alberta, Canada, has advertised office administrative assistant jobs in Canada and is currently accepting applications from experienced individuals. Both men and women can work full-time, permanently, for the employer. The candidates should communicate clearly both in writing and verbally. Effective interpersonal skills, adaptability, initiative, organization, and teamwork are required of the candidate.

For these positions, the business is giving an alluring remuneration of $29.00 per hour for 32 to 40 hours per week. The following lists the job specifications and the application process. For candidates with great expertise and effective interpersonal skills relevant to these careers in Canada, the organization offers chances. Therefore, qualified applicants should apply for this desirable employment with their most recent documentation.

Details of Office Administrative Assistant Jobs in Canada

Company Name: Udam Immigration Services Ltd.

Job Location: Edmonton, AB, Canada

Salary: $29.00hourly 32 to 40 hours per week

Experience: 1 year to less than 2 years.

Education: Secondary (high) school graduation certificate is required for this job.

Job Type: Full Time

Gender: Any

Preferred Languages: English

Number of Vacancies: 02 vacancies

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The Accountabilities and Responsibilities

Your duties as an office administrative assistant in Canada are listed below, but they may occasionally change depending on the nature of the position. However, the following are some usual duties that come with this position:

  • Taking Charge of Contact: You are in charge of taking calls, sending emails, and managing other types of contact. This involves putting calls on hold, taking messages, and directing questions to the proper party or division.
  • You will help with appointment scheduling and calendar management, as well as conference planning. This includes planning calendars, inviting people to meetings, and making sure that everyone is informed of any alterations or modifications.
  • Document Preparation: You will be in charge of creating, formatting, and editing a variety of documents, such as letters, memos, reports, and presentations. This might also entail accurately recording information and transcribing dictations.
  • Data entry and database management: You can be asked to enter and keep track of data in a variety of databases and systems. This entails maintaining inventory, organizing files, and updating employee records.
  • Office Coordination: To guarantee the efficient operation of the office, you will offer general administrative support. This could entail maintaining office equipment, organizing maintenance and repairs, and procuring office supplies.
  • Event and Travel Planning: You can help plan employees’ trips by reserving hotels, flights, and other forms of transportation. You might also be involved in arranging and coordinating business events, such as conferences, seminars, or team-building exercises.
  • Financial Administration: Your responsibilities may include processing invoices, keeping track of costs, and reconciling finances, depending on the organization. You can also have budgeting and basic bookkeeping responsibilities.
  • Customer service and reception: As an administrative assistant, you can be the first person visitors and clients speak to. Important responsibilities of this position include welcoming visitors, giving information, and maintaining a great customer experience.
  • File and record management: For documents, records, and confidential information, you’ll keep organized, effective filing systems. This entails file archiving, file retrieval when necessary, and assuring adherence to data protection laws.
  • Other Administrative chores: You can be given extra administrative responsibilities, such as helping with HR-related chores, creating presentations, or doing research, depending on the needs of the office.

How to Apply?

Send your resume to mentioned email or send your credentials via below given fax number. You will be informed soon if you are selected for the above-mentioned post.

By email:

A cover letter is required when submitting a job application.

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The job of an office administrative assistant is essential to ensuring efficient day-to-day operations inside a company in the fast-paced corporate environment of today. These experts are essential in assisting a company’s administrative activities, covering a variety of duties like managing schedules, arranging meetings, and keeping records.

This blog explores the range of opportunities available to those seeking employment as office administrative assistants in Canada, including their tasks and responsibilities.

The Role of an Office Administrative Assistant

Administrative assistants in offices are the foundation of any workplace. They serve as the first point of contact for customers, guests, and staff, fostering a friendly environment. Their main duty is to help manage the office’s administrative duties so that other employees can concentrate on their main duties.

The usual duties are taking and transferring calls, handling emails, keeping track of office supplies, planning and scheduling appointments, making travel plans, and making sure the office spaces are kept in good condition. Additionally, they are in charge of processing invoices, doing basic bookkeeping duties, and controlling petty cash.

Essential Skills and Qualifications

Certain abilities and credentials are essential for success in the position of office administrative assistant. These workers interact with individuals at all levels of a business, therefore they must have excellent interpersonal and communication skills. They ought to have experience working with a variety of office programs, including word processing, spreadsheets, and email management programs.

To maintain correct records and carry out administrative activities successfully, attention to detail is essential. Given the variety of duties an Office Administrative Assistant must manage, time management and organizational abilities are crucial.

Although a post-secondary education in office administration or related subjects might improve employment chances and offer doors to advanced roles, a high school diploma is typically the minimal requirement.

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Industries and Job Opportunities

In Canada, there are numerous fields where one can get positions as an office administrative assistant. They are sought for in a variety of industries, including finance, healthcare, education, government, and technology. To handle daily administrative tasks, smaller companies and startups also need their services.

Virtual administrative roles are gaining popularity as technology develops further. Through virtual communication channels, remote administrative assistants handle work while providing support. People looking for flexible work arrangements have opportunities thanks to this trend.

Career Progression and Advancement

The position of office administrative assistant can serve as a springboard for career development. Professionals can climb the career ladder to more specialized positions like executive assistant, administrative coordinator, or office manager with experience and additional education. These jobs frequently have greater obligations and pay more money.

The Certified Administrative Professional (CAP) title provided by the International Association of Administrative Professionals (IAAP) is another qualification that a lot of administrative professionals decide to obtain. Their professional prospects are further improved by these credentials, which certify their knowledge and abilities.

Job Market and Outlook

In Canada, there is a steady demand for office administrative assistants. There will always be a need for qualified administrative professionals as organizations continue to grow and expand. Additionally, as the workforce ages, there is a growing need for administrative assistants to replace the vacancies created by retiring professionals.

Workplace Challenges and Rewards

Office administrative assistant professions have its perks and challenges, just like any other occupation. Because of the fast-paced nature of the job and the continual need to multitask, it can occasionally be stressful. However, the sense of satisfaction that comes from effectively handling administrative duties and making a positive contribution to the efficient operation of the office may be very satisfying.

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Jobs as an office administrative assistant in Canada can lead to a rewarding career in a variety of fields. These experts are essential to preserving the effectiveness of the company and making sure that day-to-day operations go without a hitch. A career in administration is appealing to those looking for security and advancement prospects because there is a continued high demand for qualified administrative professionals.

A career as an office administrative assistant can open doors to a world of opportunities in the Canadian employment market, regardless of your level of experience or recent graduation. You may set yourself up for a prosperous and fulfilling career in this varied and dynamic area by honing your abilities, remaining adaptive, and embracing new technologies.

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